How does the 'Policy Tips' feature enhance user awareness in Microsoft Information Protection?

The 'Policy Tips' feature is designed to enhance user awareness by providing real-time guidance at the moment users are about to take actions that could violate data protection policies. This proactive approach ensures that users are informed and reminded of the organization's data protection requirements right when they need it. For instance, if a user tries to email a document containing sensitive information, a policy tip can pop up to inform them of potential risks and the importance of following the data handling guidelines. This immediate feedback helps in fostering a culture of compliance and accountability among users, enabling them to make informed decisions that align with the organization's data protection strategy.

In contrast, other choices do not directly address how user awareness is enhanced through real-time, contextual prompts. For example, automatic training sessions or alerts directed only at administrators may not provide the immediate guidance necessary to influence individual user behavior during their daily tasks. Likewise, recommending data sharing practices, while helpful, does not deliver the instant, situational feedback that 'Policy Tips' offer. Thus, the key advantage of 'Policy Tips' lies in its ability to offer timely, actionable insights to users, helping mitigate the risk of accidental data breaches.