How do alerts and notifications function in Microsoft Information Protection?

Alerts and notifications in Microsoft Information Protection are designed to keep administrators informed about potential security threats, suspicious activities, or policy violations that occur in relation to data protection. When a policy is breached, whether it's due to unintentional data sharing or access by unauthorized users, alerts serve to promptly notify the administrators so that they can take appropriate actions to address these issues.

This proactive monitoring is crucial, as it helps organizations to maintain compliance with various regulatory requirements and protect sensitive information effectively. The ability to receive real-time notifications allows for quick responses to potential risks, enhancing the overall security posture of the organization. Thus, the function of alerting admins about such crucial events underscores the importance of vigilance in managing data protection policies.

In contrast, other options do not accurately reflect the purpose and functionality of alerts and notifications. Automatic correction of policy violations is not within the scope of alerts; instead, corrective actions must be taken manually by the administrators. Reducing the frequency of audits is unrelated to the function of alerting, as these metrics serve different purposes in the realm of data governance. Lastly, alerts are not limited to on-demand requests; they provide continuous, real-time insights regardless of whether an administrator is actively seeking for them at that moment.